Managing Disbursements for Rental Property Owners: A Guide (2023)

You may have considered the benefits of owning rental property and for good reason, on average owners can make upwards of $100,000 per year.

That is a hefty stream of income without even selling property, but If you don't know how property accounting works, you could be losing out on money you could be earning.

Understanding owner disbursements is crucial especially when tax time rolls around. Owner disbursements refer to the payments made by the rental property owner to themselves, from earnings generated by owning rental property.

Fortunately, a property management company can manage your owner disbursements and simplify the whole process.

In this article, we will discuss owner disbursement, including the types of owner disbursements, how to calculate them, and best practices for disbursement management.

We will also explore how property management software can help, so read on to learn more.

Owner Disbursement Basics

Owner disbursement is the process of distributing funds or profits to the owner(s) of a property.

Unlike a business expense, this amount is based on the rental earnings retained as the rental property owner's profit, such as rent, business expense reimbursements, and profits. When you rent out your property, owner disbursements are payments you receive from the earnings of your property.

Effective disbursement management involves keeping accurate records, understanding tax implications, and allocating funds for costs such as repairs and maintenance.

(Video) Angie on Owner Disbursements | PropertyMe

A property management company can help you figure out your owner disbursements and provide you with regular owner statements.

What Are Examples of Owner Disbursements?

As a property management company or landlord understanding the different types of owner disbursements is key to your success. The following are the most common types:

Rental Income: This is the amount paid by tenants to the landlord, rental property owner, or management company for the use of the property. It is the primary source of revenue for an owner.

Expense Reimbursements: These are payments made by the landlord or owner to cover costs incurred while managing the rental property, such as repairs and maintenance.

Profits: This monthly balance is the amount left over after expenses have been deducted from the monthly balance of the rental income. It is the profit earned by the landlord from owning rental property.

In addition, there are a few other types of owner disbursements that you may encounter:

  • Security Deposits
  • Late Fees
  • Pet Fees
  • Application Fees

How to Calculate Disbursements

Another way you can ensure your success as a rental property owner and calculate your disbursements is to keep accurate records of all transactions related to your property, this includes:

  • rental income
  • expenses
  • repairs

Remember to include any other costs associated with the property. By doing so, you can have a clear understanding of your rental property's financial performance and identify areas where you can reduce costs and improve profitability.

Do Landlords Pay Taxes on Rent Received?

Yes, landlords are required to pay tax on the rent they receive from tenants which is considered taxable income by the government, and landlords must report it on their tax returns.

(Video) Disbursements Detailed

This is why it is so important to keep accurate records to ensure you pay the correct amount of tax and maximize your deductions.

Best Practices for Disbursement Management

Managing Disbursements for Rental Property Owners: A Guide (1)

It is extremely helpful to have an organized clear system in place to manage disbursements effectively. Below is a checklist of best practices to help you manage your disbursements:

  • Setting up a separate bank account for rental finances to keep your rental finances separate from your personal finances.
  • Keeping accurate records of all transactions related to the property.
  • Creating a system to track expenses to avoid missing out on potential tax deductions.
  • Reviewing monthly cash flow statements to identify potential issues and ensure that your property is generating a positive cash flow.
  • Allocating funds for repairs and maintenance to ensure that your property is well-maintained.
  • Calculating your profits regularly to monitor your rental property's profitability.
  • Understanding tax implications and complying with tax laws to avoid legal and financial consequences.

Owner REIT Disbursements

Business owners can also receive income from their ownership in a real estate investment trust (REIT) through owner REIT disbursements.

REITs are companies that own or finance income-producing real estate properties and distribute at least 90% of their taxable income to shareholders in the form of dividends.

As a result, owners of REIT shares can receive regular disbursements of income without having to actively manage properties themselves.

Owner REIT disbursements may be subject to taxes and other fees, so owners should consult a financial advisor or tax professional before investing.

Using Owner Disbursements as a Source of Working Capital

By using capital gains and owner disbursements as working capital, businesses can avoid taking on debt or diluting ownership by selling equity.

However, it's important for property owners to carefully manage their disbursements and ensure that enough capital remains in the company to support its ongoing operations and growth.

(Video) "Exploring the Fundamentals of Property Management: A Guide by Atul Rawat"

Benefits of Hiring a Property Management Company

The process of receiving owner disbursements can differ depending on whether you choose to manage your rental property yourself or hire a property management company.

Once you receive rental incomes from your tenants, you can withdraw owner disbursements from your earnings.

However, a property management company can help, they will take care of these tasks for you and provide you with regular owner statements and disbursement statements ensuring compliance with tax laws.

Owner Statements

Owner statements keep an organized record of important metrics such as income, expenses, and operating costs. These reports also include opening and closing balances and give landlords clarity about how their property is performing. They are often part of a larger report called a property management report.

As a property management company, it can be challenging to know how to generate this report.

With DoorLoop's owner reports feature you can easily create a property management report allowing property managers to quickly and efficiently provide owners with important information and insights about their properties. This is especially helpful when you own or manage multiple properties.

Besides the owner statements a property management report will include the following:

  • Income and Expense Reports
  • Owner Statements
  • Operating Statements
  • Account Ledger Report

and possibly more.

Why Property Management Software Can Be Helpful

Managing Disbursements for Rental Property Owners: A Guide (2)

(Video) Landlord disbursement/payment process (3 mins)

Property management software for disbursements can help property management companies and owners save time, improve financial management, and build stronger relationships. Below are the best features to look for in management software:

  1. Automation: The software should be able to automate rental collection and the disbursement process, ensuring that payments are made on time and accurately.
  2. Security: The software should have strong security measures in place to protect sensitive financial data.
  3. Integration: The software should be able to integrate with other systems, such as accounting software like QuickBooks or payment processing systems, making it easy to keep your financial records up to date and accurate.
  4. Customizable Reporting: The software should provide customizable reporting capabilities, allowing you to track disbursement activity and identify trends and issues.
  5. Streamlined Communication: The software should have a central hub for improving communication between property managers, tenants, and property owners

DoorLoop's Owner Portal

Managing rental collection and owner disbursements can be time-consuming and overwhelming but Doorloop's disbursement and property management reporting features offer a streamlined solution.

DoorLoop's secure online owner portal allows owners to conveniently access their property's up-to-date financial information and property management reports. This feature promotes trust and transparency enabling property management companies to communicate effectively with owners about their properties.

With DoorLoop's automated distribution direct deposit feature, you can sync your bank directly with DoorLoop. Allowing property managers to seamlessly handle owner disbursements by either printing checks directly from the software or sending payments directly from their bank. This simplifies the property management process, helping to save time and reduce costs.

Managing Disbursements for Rental Property Owners: A Guide (3)

Doorloop tracks all of your expenses related to your rental properties, including maintenance and repair costs, utilities, property taxes, and insurance. This gives you a complete view of your financial situation on one or more than one property and helps you stay on top of your expenses.

Reduce confusion and misunderstandings and stay connected with your tenants, vendors, and other stakeholders with DoorLoop's various communication tools. From text messaging and email campaigns to automated messaging, DoorLoop makes it easy for property managers to communicate with tenants and owners. Don't miss out on the opportunity to simplify your property management processes.

Let DoorLoop help you take your rental property business to the next level. Get a free demo of DoorLoop today. Visit Our website and take the first step towards efficient and effective property management.


Can I manage my own rental property in Oregon? ›

BROKER LICENSE allows you to engage in property management on you own or with other licensees. To manage property with a broker license, you need the supervision of a principal broker.

Do you need a license to manage property in Ohio? ›

An Ohio real estate license is required to perform many activities related to real estate, including property management.

How do you calculate net rental income? ›

To calculate annual NOI, take the total cash flow coming in each month and subtract the total expenses paid throughout the year. For instance, if you made $900 in rental income each month and paid $300 each month in expenses, your annual net operating income would equal $7,200.

What's a common reason owners of single family rental homes employ a property manager? ›

Managing tenants: In addition to finding good tenants, a property management company will manage all aspects of the tenant-landlord relationship. The property manager will handle both routine and emergency maintenance, take care of routine inspections, and manage any situations where conflict resolution is required.

How do you manage income from rental property? ›

Try these strategies for managing your rental income and expenses.
  1. Limit the pursuit of time-consuming investments. ...
  2. Hire only licensed professionals to perform repairs. ...
  3. Set aside your estimated tax payments immediately. ...
  4. Regularly set aside money for repairs and other expenses. ...
  5. Be selective with renovations.
Feb 8, 2023

Do property managers have to be licensed in Oregon? ›

Property managers are brokers and principal brokers as well as property managers managing rental real estate. To qualify, the property manager must: Be licensed by the Oregon Real Estate Agency.

How do I become a certified property manager in Ohio? ›

Experience: at least two years as a broker or a salesperson and at least 20 real estate transactions. Complete the required education at approved schools. Pass the state and national examination. Submit an application to Ohio Department of Commerce Division of Real Estate & Professional Licensing.

How do I get a cam license in Ohio? ›

To obtain the CAM credential, candidates must complete the following:
  1. Minimum of 12 months of onsite property management experience.
  2. Successful completion of all CAM coursework (totaling 40 hours)
  3. Meet all examination standards within six (6) months of declaring candidacy.

Can a real estate agent be a property manager in Ohio? ›

If you have a salesperson's license, you can work as a property manager, provided you're working under a licensed real estate broker.

What is the 2% rule in real estate? ›

2% Rule. The 2% rule is the same as the 1% rule – it just uses a different number. The 2% rule states that the monthly rent for an investment property should be equal to or no less than 2% of the purchase price. Here's an example of the 2% rule for a home with the purchase price of $150,000: $150,000 x 0.02 = $3,000.

What is a good ROI on rental property? ›

Generally, a good ROI for rental property is considered to be around 8 to 12% or higher. However, many investors aim for even higher returns. It's important to remember that ROI isn't the only factor to consider while evaluating the profitability of a rental property investment.

What is a good net income for a rental property? ›

The amount will depend on your specific situation, but a good rule of thumb is to aim for at least 10% profit after all expenses and taxes. While 10% is a good target, you may be able to make more depending on the property and the rental market.

What is typically one of a property manager's duties? ›

Property manager responsibilities include setting and collecting rent, handling maintenance requests, filling vacant units and potentially setting the budget for the property. Property managers often take care of property that real estate investors either do not live near or do not wish to personally manage.

Which function of the property manager is most important to the property owner? ›

The most obvious function of a property manager is to find tenants for your rental property. The property manager will handle showings to interested renters, perform credit checks and reference checks on applicants, and coordinate the move-in process.

How many properties do most landlords own? ›

The Average Landlord Has Three Properties

On average, landlords have three properties to their name. The value of those properties isn't necessarily through the roof: 40% of landlords own less than $200,000 worth of property, and an additional 30% fall in the $200,000-$400,000 range.

What are the 4 types of income on rental property? ›

With long-term rentals, there are four sources of income: rents, capital gains, tax write-offs, and debt paydown.

What expenses can be deducted from rental income? ›

If you receive rental income from the rental of a dwelling unit, there are certain rental expenses you may deduct on your tax return. These expenses may include mortgage interest, property tax, operating expenses, depreciation, and repairs.

Does money from a rental property count as income? ›

You generally must include in your gross income all amounts you receive as rent. Rental income is any payment you receive for the use or occupation of property. Expenses of renting property can be deducted from your gross rental income. You generally deduct your rental expenses in the year you pay them.

How much does a property manager cost in Oregon? ›

With most management fees between 8%-12% of gross rent for single family properties, and between 3%-5% for multifamily properties, you may be wondering if the cost is worth it.

Can a property manager pay a referral fee in Oregon? ›

The licensee may not charge, pay, receive, or accept a referral fee, finder's fee, or compensation from or share in a commission paid to a real estate broker or principal broker for any activity involving the sale, purchase, lease-option, appraisal, or exchange of real estate.

Are property management companies regulated in Oregon? ›

Property management licensing in Oregon is regulated by the Oregon Real Estate Agency (OREA). Their rules dictate the ethics, responsibilities and requirements of taking on the fiduciary duties of managing rental properties.

Do you need a license to be a landlord in Ohio? ›

An Ohio real estate license is required to perform many activities related to real estate, including property management.

What degree is best for property management? ›

Finance or Accounting degree

The most common degree for property managers tends to be finance-related. Property managers answer to property owners and tenants – both of who are spending or receiving money. Therefore, accounting and money management is part of the property manager's responsibilities.

Is CPM certification worth it? ›

Owners, investors, and employers know that if you hold an IREM Certified Property Manager® designation, you have the knowledge to maximize the value of any property, in any asset class. The result? CPMs have the potential to make over 2x more than the average property manager salary in the U.S.

How do you get a real estate license in Ohio? ›

You must submit a completed Salesperson Examination Application, a $60 fee, and proof that you completed your education requirements to the Ohio Division of Real Estate & Professional Licensing. (You may either submit a copy of your official transcripts or course completion certificates.)

Do you need a real estate license to be a property manager in MA? ›

While getting certified is not required in Massachusetts, having a certification in property management or a license in real estate can give you an advantage in the job market.

Do you have to be a licensed real estate agent to be a property manager in Texas? ›

Property management agencies in Texas are required to have an active real estate broker's license. This is because leasing and renting, which are critical components of property management, are considered real estate activities by current Texas real estate licensing laws.

Do I need a real estate license to be a property manager in PA? ›

YES. Key components of property management (leasing and renting) are considered real estate activities under existing Pennsylvania real estate licensing laws. If a property manager is going to lease, list or manage real estate, or promote the rental of real estate, he or she will need a broker's license.

What is Rule 70 in real estate? ›

Basically, the rule says real estate investors should pay no more than 70% of a property's after-repair value (ARV) minus the cost of the repairs necessary to renovate the home. The ARV of a property is the amount a home could sell for after flippers renovate it.

What is the 50% rule in real estate? ›

Like many rules of real estate investing, the 50 percent rule isn't always accurate, but it can be a helpful way to estimate expenses for rental property. To use it, an investor takes the property's gross rent and multiplies it by 50 percent, providing the estimated monthly operating expenses. That sounds easy, right?

What is the 36 rule in real estate? ›

A household should spend a maximum of 28% of its gross monthly income on total housing expenses according to this rule, and no more than 36% on total debt service. This includes housing and other debt such as car loans and credit cards. Lenders often use this rule to assess whether to extend credit to borrowers.

How do you calculate if a rental property is worth it? ›

To calculate the property's ROI:
  1. Divide the annual return by your original out-of-pocket expenses (the downpayment of $20,000, closing costs of $2,500, and remodeling for $9,000) to determine ROI.
  2. ROI = $5,016.84 ÷ $31,500 = 0.159.
  3. Your ROI is 15.9%.

How do you calculate cash flow for rental property? ›

The 50% Rule states that a rental property's net cash flow should be at least 50% of the gross rent less the mortgage payment (P&I): Net cash flow = (Gross rent x 50%) – Mortgage P&I.

What is considered a good gross rent multiplier? ›

What Is A Good Gross Rent Multiplier? A “good” GRM depends heavily on the type of rental market in which your property exists. However, you want to shoot for a GRM between 4 and 7. A lower GRM means you'll take less time to pay off your rental property.

Does a rental property count towards net worth? ›

Both types of assets are part of your net-worth equation and can include: Cash: savings and checking accounts. Retirement accounts and other investments: 401(k), 403(b) and IRAs. Real estate: the current value of your house and rental properties.

What is the rental income 1% rule? ›

Specifically, the rule suggests that the rent on an investment property should be equal to or greater than 1 percent of the property's sale price.

What rent should I charge? ›

You take the monthly rental income amount or expected rental income and multiply it by 12. Divide it by the property's purchase price or current market value and multiply this figure by 100 to get the percentage. A good rental yield is usually considered to be 7% or more.

What is the property manager's first responsibility to the owner? ›

Property managers are, first and foremost, responsible for overseeing the ongoing condition of the owner's property(s) and ensuring tenant satisfaction. Other duties—such as seeking tenants and managing evictions—depend on the contract with the owner.

What are the three principal responsibilities of the property manager do not include? ›

The three principal responsibilities of the property manager do NOT include A) preserving and/or increasing the value of the investment property. B) generating maximum income for the property manager. C) achieving the objectives of the property owners. D) generating income for the owners.

How to start a property management business in Oregon? ›

Licensing steps
  1. ​​​Register for an account in eLicense, the Agency's online license management system.
  2. Apply for a property manager license and pay the $300 nonrefundable application fee in eLicense. ...
  3. Complete the 60-hour Property Manager pre-license course from an Agency-approved real estate school.

Which of the following is required for an Oregon property manager to manage the rental of a property for compensation? ›

If a property manager is going to (for compensation) lease, rent, list, solicit for prospective tenants, solicit listings of places for rent or lease, or negotiate or attempt to negotiate to perform any of those acts, he or she will need a real estate license or a property managers license.

How much are property management fees in Oregon? ›

With most management fees between 8%-12% of gross rent for single family properties, and between 3%-5% for multifamily properties, you may be wondering if the cost is worth it.

Who is exempt from Oregon real estate license law? ›

A nonlicensed individual who acts in the nonlicensed individual's official capacity as a receiver, a conservator, a trustee in bankruptcy, a personal representative or a trustee, or a regular salaried employee of the trustee, acting under a trust agreement, deed of trust or will.

What is another name for a property manager? ›

Property Manager

This position is also referred to as the property supervisor.

What does a landlord have to provide in Oregon? ›

This includes plumbing facilities, water supply, adequate heating facilities, electrical lights, clean building and grounds, and all other areas and facilities properly repaired and working.

Which of the following items must be included in a property management agreement? ›

6 things that should be included in a property management...
  • Fees and services. ...
  • The responsibilities of the property owner. ...
  • Equal opportunity housing. ...
  • Liability. ...
  • Contract duration. ...
  • Termination clause.
Jan 11, 2019

What is included in the management fee of a property? ›

For the actual management of your property, there's the monthly management fee, which includes property inspection and maintenance, handling emergency maintenance, collecting rent payments, and other day-to-day tasks.

Who is exempt from property taxes in Oregon? ›

Oregon laws provide a property tax exemption for property owned or being purchased by certain quali- fying organizations. The most common qualifying entities are: religious, fraternal, literary, benevolent, or charitable organizations, scientific institutions, and schools.

How long can a real estate license be inactive in Oregon? ›

​If your license is not renewed within 1 year after the license expiration date, it has lapsed.

Does Oregon require a real estate attorney? ›

You Need Not Hire an Attorney, Although You Might Want To

Particularly if you are coming from a different state, it might provide peace of mind to have an Oregon real estate attorney looking out for your interests.


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