Top 6 Software for Small Business of 2022 | Square (2022)

When running a small business, technology is at the centre of everything you do. Small business software improves efficiency, accuracy, and removes the need for manual tasks that prevent you from growing your business. The types of software you need will vary from business to business, but the common theme is efficiency.

When budgets are tight, it’s tempting to shy away from software for small businesses because of the cost. It seems cheaper to do everything manually, but the reality is, the extra time spent on manual tasks also has a financial implication. As a business owner, you should spend time on the things that grow your business, such as strategy, marketing and providing exceptional service.

With that in mind, here are the top 6 pieces of business software to make your life easier, and your business more profitable.

POS Software

Point of Sale (POS) software is crucial for any business, but is especially crucial in a retail or hospitality environment. However, you should look for solutions that are just as beneficial for online or phone transactions. With great POS software, you can connect the front-of-house with back-of-house seamlessly, make transactions easy, and monitor sales throughout the day.

Square POS

The best POS solution on the market is Square POS, because it’s packed with features while still being simple to set up and use. Where many POS systems are clunky and complex to operate, Square makes it simple to sell wherever your customers are. Perhaps best of all, you don’t need any expensive software to get up and running. Square POS works on smartphones and tablets, meaning you can accept transactions no matter where you are.

There are several key features that make Square POS the perfect solution for all types of business:

  • Powerful, free sales analytics

  • Easy to add locations, devices, team members and more

  • Integrates with third-party software like MYOB and Xero

  • Accept payments remotely or over the phone

  • Add a synced online store without the need for coding

  • No long term contracts or account fees

  • Payment encryption and loads of security features

  • Customise items at point of sale

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The list is endless, and did we mention it’s incredibly easy to use? Square POS is the ultimate small business management software, with the ability to add other features with ease.

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Accounting software

There are a couple of big players when it comes to accounting software, so we’ll discuss them both here. While there are plenty of others out there, the most comprehensive small business software solutions are Xero and MYOB. Keeping track of your accounts is essential, but it’s something a lot of small businesses don’t invest time and money into. When it comes to tax time, you’ll be glad you’ve used one of these tools to track your finances through the year.

Xero

Xero is cloud-based, and specifically aimed at small businesses. What does that mean? Well, mostly, it means Xero tries to pack all of the necessary features in, without making it too complicated to use. Some accounting programs out there are a nightmare to wrap your head around, so if you’re a small business owner and not an accountant, Xero is a simple option.

With Xero, you can track sales, monitor cash flow, and keep on top of your accounts all year round, but especially at tax time. Key features include:

  • Easy to use

  • Starter plan available – cost-effective or small businesses

  • Real-time cash flow monitoring

  • Generate reports any time of month

  • Send invoices

  • Accept online payments

  • Use multiple currencies

  • Strong security protocols

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  • Automated invoice reminders

  • Unlimited tech support

For something you can set up and start using quickly and easily, Xero is the perfect choice for you.

MYOB

MYOB is another big player in the accounting software world, and like Xero, it also works online. It’s an Australian company, which is great because any updates to tax and accounting legislation are automatically picked up. Having said that, it’s a little more complex than Xero, but with complexity comes greater control and flexibility, which is why so many accountants use it themselves.

Key features include:

  • Quotes, invoicing and statements

  • Accept payment online

  • Track and pay expenses

  • Payroll

  • SuperStream compliant

  • Inventory management

  • Calculate and track GST

  • Multiple plans to suit your business

So, if you want something a little more in-depth for your accounting software, MYOB is the one for you.

eCommerce Software

So much of today’s business takes place online. eCommerce was huge before the Covid-19 pandemic, but since then it has boomed even further. Many businesses operate purely online, while others use it as another way to reach customers, outside of their brick-and-mortar retail environment. But of course, to do eCommerce well, you need great software.

Square Online

If you’re looking for the ultimate eCommerce software, look no further than Square Online. There are other ways to create an online retail store, however Square Online offers flexibility, scalability and business connectivity across all types of businesses, including retail, hospitality and so much more.

Like all Square products, Square Online is easy to set up, making it an attractive proposition for business owners who are time-poor. Essentially, it allows you to set up your website as an eCommerce store and integrate it with other business systems. Connect to Square POS, and instantly import your item catalog and track sales.

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Key features include:

  • Plans start at $0 per month with a 2.2% transaction fee

  • Easy to set up

  • Facebook and Instagram integration

  • Accept all payment types

  • Sync with Square POS for item integration

  • Inbuilt SEO tools to reach more customers

  • Local delivery options

  • Curbside pickup

  • Sales coupons

  • SSL security

Square Online works great as a standalone eCommerce solution, but is even better when paired with other Square products to create a fully integrated sales and small business management network.

Project management software

Workplaces have changed dramatically since early 2020, with more people working from home or remotely. This has created a need for smart, intuitive and effective project management software. Even if you’re starting a new business, you need reliable software to keep track of all your tasks and projects.

Trello

One of the world’s most popular project management tools is Trello. This handy tool lets you create different projects, and add easy-to-use cards for each task within a project. These cards have all the relevant information, including attachments, links, due dates and comments. Best of all, the cards can be assigned to people as needed, and moved to different stages of the project when completed.

There are plenty of key features to enjoy:

  • Drag and drop editing

  • Labelling, tags and comments

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  • File attachment

  • Detailed card system

  • Progress meter checklist

  • Individual/group task assignment

  • Automated email notification

  • Deadline alerts

  • Mobile friendly

So, whether you run your business alone, work with contractors, or have a small team on your side, Trello keeps everything in check. You won’t need to miss a due date ever again, and your projects won’t slip through the cracks. Best of all, Trello has a free version that would suit most small businesses.

Invoicing software

As a small business, accounting and invoice management can be a nightmare. You might have a sophisticated accounting package, but they’re usually not great for providing quick and easy invoice solutions for your customers. Luckily, there’s an alternative.

Square Invoices

With Square Invoices, it’s easier than ever to send estimates and invoices, and get paid fast. Unlike expensive accounting software, Square Invoices is free to use, and you only pay a transaction fee when you accept a digital payment. With easy invoice tracking and the ability to get paid online, Square Invoices is a free, modern solution to a common small business problem.

Key features include:

  • Customers can pay online with one click

  • Other payment options such as phone or in-person

  • Save cards for auto-billing

  • Powerful reporting tools

  • Track unpaid invoices easily

  • Automate unpaid invoice reminders

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  • No monthly fees or setup costs

  • Integrates easily with other Square software

For dynamic small businesses, Square Invoices is an affordable way to invoice professionally, collect valuable reporting data and get paid fast.

FAQs

What software do most small businesses use? ›

The Ten Best Software Tools for Small Businesses
  • Best accounting software: Xero.
  • Best eCommerce software: Shopify.
  • Best project management software: Trello.
  • Best online payment software: PayPal.
  • Best email marketing software: MailChimp.
  • Best collaboration tools: Slack.
  • Best human resources/payroll software: Gusto.
14 Oct 2020

What software do most businesses use? ›

8 Types of Software Every Business Needs
  1. Accounting Software. ...
  2. Time Tracking Software. ...
  3. Project Management Software. ...
  4. Customer Relationship Management Software. ...
  5. Communication Software. ...
  6. Website Building Software. ...
  7. Payment Transaction Software. ...
  8. Sales, Marketing, and PR Software.

What software is a vital tool for most business? ›

One of the most important business software for any organisation is the payroll system. This software is important for managing payments within the organisation for employees and contractors. This is able to calculate the payment and tax deductions for each and every employee in the organisation.

What are the five basic business applications? ›

Types of Business Application Software
  • Human Resource Information System (HRIS) ...
  • Inventory Control System. ...
  • Communication Software. ...
  • Accounting Software. ...
  • Service Management Solution. ...
  • Reservation Software. ...
  • Schedule Management System. ...
  • Demand Forecasting Software.
24 Jul 2020

What are the 3 main software types? ›

There are different types of software that can run on a computer: system software, utility software, and application software.

What tech do small businesses need? ›

10 Must-Have Technologies for Small Businesses
  • Customer Relationship Management (CRM) Whatever type of business you run, its success relies on customers. ...
  • Payment Processing System. ...
  • Cybersecurity Solution. ...
  • Project Management Platform. ...
  • Inventory Management Software. ...
  • Social Media. ...
  • Business Website. ...
  • Location-Based Technology.

Why do small businesses need software? ›

Not only do various software programs make it easier for small businesses to streamline their daily operations, but they also make it easier for customers to find and interact with them. Today's customers expect a certain level of digital access to their favorite businesses.

What is the most essential software? ›

  • Google Chrome Browser. The browser provided by Google is known as the Google Chrome browser, and it is also the best browsing software obtainable for free. ...
  • Microsoft Security Essentials. ...
  • Google Photos. ...
  • Free Download Manager. ...
  • VLC Media Player. ...
  • Team Viewer. ...
  • CCleaner. ...
  • Rain Meter.
28 Mar 2022

What is the most used software in the world? ›

#1 Microsoft Corp.

Microsoft provides the Windows computer operating systems software, Office applications suite, and the Azure cloud computing service. The largest software company in the world also develops server applications, as well as tablets and video game consoles.

What is the most important tool for a small business owner? ›

Communication is key — with everything in life — and most definitely when it comes to a business as well. Making sure that everyone is well informed and on the same page is crucial to everything running smoothly and avoiding miscommunication problems that can be easily avoided.

What are the 7 new management tools? ›

The New seven tools
  • Affinity Diagram [KJ method]
  • Interrelationship diagram.
  • Tree diagram.
  • Prioritization matrix.
  • Matrix diagram or quality table.
  • Process decision program chart.
  • Activity network diagram.

What are the 6 common types of technology? ›

While a single piece of technology often overlaps into different areas, there are generally six different categories of technology: communication, electrical, energy, manufacturing, medical and transportation.

What are the 7 types of small business? ›

Understanding the different types of small businesses can help you develop the right structure for your needs.
...
7 small business types
  • Sole proprietorship. ...
  • General partnership. ...
  • Limited partnership (LP) ...
  • Limited liability company (LLC) ...
  • Non-profit. ...
  • C corporation. ...
  • S corporation.
14 Apr 2022

What are the 4 types of small business? ›

There are 4 main types of business organization: sole proprietorship, partnership, corporation, and Limited Liability Company, or LLC.

What are 10 applications? ›

Here are some types of application software and what they do.
  • Microsoft Word. I already mentioned Microsoft Word as being a great example of application software. ...
  • Google Chrome. ...
  • Firefox. ...
  • Skype. ...
  • Windows Media Player. ...
  • VLC Media Player. ...
  • Microsoft Access. ...
  • Photoshop.
22 Apr 2021

What are the 10 types of system software? ›

10 types of computer software examples
  • Application software. ...
  • System software. ...
  • Middleware. ...
  • Driver software. ...
  • Programming software. ...
  • Freeware. ...
  • Open source software. ...
  • Proprietary software or closed software.
3 Mar 2022

What are the 2 system software? ›

The two types of system software are operating systems and utility programs.

What are the 6 major sources of software? ›

You will then read about six different sources of software: (1) information technology services firms, (2) packaged software providers, (3) ven- dors of enterprise-wide solution software, (4) application service providers and man- aged service providers, (5) open source software, and (6) the organization itself when it ...

What are the six types of system software? ›

System software includes:
  • Operating systems.
  • Device drivers.
  • Middleware.
  • Utility software.
  • Shells and windowing systems.

What is common software? ›

Common Software shall be defined to include executable files developed other than for HIG, owned or licensed by us to perform tasks that are common or similar to other development applications including, but not limited to, (i) Software engines used to develop or host the Project whether developed or owned by Vectrix; ...

What is 4th class software? ›

System software is a type of computer program that is designed to run a computer's hardware and application programs. If we think of the computer system as a layered model, the system software is the interface between the hardware and user applications. The operating system is the best-known example of system software.

What do small businesses need the most? ›

10 Things Every Small Business Needs To Do
  • You need to manage your cash. ...
  • You need to develop a data-based culture. ...
  • You need to engage in Lean Planning. ...
  • You need to understand your margins on all your products and services. ...
  • You need to have a strategy for recruiting and retaining talent.

Which technology is best for startups? ›

Here are the Most Profitable Tech Ideas for Startup:
  • Artificial Intelligence. ...
  • Telehealth and Virtual Medical Services. ...
  • Remote Working. ...
  • EdTech Startup. ...
  • Biotech Startup. ...
  • Robotic Delivery. ...
  • eCommerce Startup. ...
  • Internet of Things.
14 Feb 2022

Which technology is best for business? ›

1) AI entrepreneur

If you have considerable knowledge about AI, you can initiate an AI business. You can choose a small part of it and make progress on it. E.g. a device activating with voice. The future is all about AI, hence this is one of the best future technology business ideas to start in 2022.

What is a CRM software system? ›

What is a CRM system? It's a platform that connects your different departments, from marketing to sales to customer service, and organizes their notes, activities, and metrics into one cohesive system. Every user has easy, direct access to the real-time client data they need.

Why is SaaS good for small business? ›

SaaS enables SMEs to access business-critical information and apps from anywhere, at any time. Improved access can lead to improved productivity, with employees selecting the apps that help them work smarter and faster.

What are 3 benefits of technology for small businesses? ›

Here are five major advantages of adopting technology as a business strategy.
  • Choose targeted technology solutions. ...
  • Boost organizational productivity. ...
  • Enhance collaboration. ...
  • Set long-term goals and objectives. ...
  • Improve security.

How can I improve my business in 2022? ›

7 Tips to Boost Small Business Sales in 2022
  1. Automate Business Processes.
  2. Go Digital.
  3. Build a Compelling Brand.
  4. Offer Remarkable Customer Experiences.
  5. “Mobile-ize” Your Business.
  6. Get Involved In Your Community.
  7. Stay Up-To-Date On Trends.
  8. The Takeaway.
22 Dec 2021

Which software is best in 2022? ›

  • Digital Asset Management.
  • Digital Experience Platforms (DXP)
  • Enterprise Content Management (ECM)
  • Headless CMS.
  • Knowledge Management.
  • Localization.
  • Mobile Forms Automation.
  • Web Accessibility.

Which software skill is most in demand? ›

Here is the list of the most in-demand and trending tech skills that will offer you a successful career:
  • Data Science.
  • Cloud Computing.
  • Artificial Intelligence.
  • DevOps.
  • Blockchain.
  • RPA (Robotic Process Automation)
  • Augmented Reality (AR) and Virtual Reality (VR)
  • Cybersecurity.
22 Sept 2022

Which software is trending now? ›

List of Top 8 Trending Software Courses / Technologies in 2021
  • Amazon Web Services(AWS)
  • Big Data Hadoop.
  • DataScience.
  • Angular & Node JS.
  • Python Programming Language.
  • Android App Development.
  • Software Testing (Manual/Automation)
  • ASP.NET MVC.

What are the 3 most important things in business? ›

No matter how bold or ambitious your plans are to grow your business, the key to your business's success lies in three critical, interdependent components: operational excellence, customer relations/communications and financial management.

What are the 6 simplest and most effective way before you start a business? ›

The key to a successful small business, especially in the startup phase, is to keep things simple and costs low.
...
Write a one-page business plan.
  • Define your vision. ...
  • Define your mission. ...
  • Define your objectives. ...
  • Outline your basic strategies. ...
  • Write a simple action plan.
19 Feb 2019

What software is most commonly used? ›

The most common examples of applications used by millions daily are listed below. A suite of Microsoft products such as MS Office, PowerPoint, MS Word, Excel, and Outlook. Internet browsers like Google Chrome, Safari, Firefox, etc. Graphics and design software such as Adobe Photoshop, CorelDraw, and AutoCAD.

What apps do small businesses use? ›

Best small business apps in 2022 in full:
  • Microsoft 365. The best office software app. ...
  • RingCentral MVP. Best business phone system app. ...
  • FreshBooks. Best accounting software app. ...
  • Avast Business Antivirus. Best mobile antivirus app. ...
  • PayPal. Best online payments app. ...
  • Hubspot Marketing Hub. Best sales and marketing app. ...
  • Asana. ...
  • IDrive.
13 Sept 2022

Which type of computer is most commonly used by small companies Why? ›

The most common type of business computer is a PC (personal computer). PCs are made by different companies but all use the same underlying technology. They usually run Microsoft Windows and are the type of computer most people are familiar with.

Do small businesses use SAP? ›

Let's get this out of the way – the SAP name might be best known among large companies, but 80% of their customers are small to mid-size businesses. In fact, they have a dedicated ERP product for the needs for SMEs.

What is the most used software in 2022? ›

Top 9 Popular Software
  • Gmail - Top mailing client.
  • Figma - UI Design tool.
  • Slack - Communication tool.
  • JIRA - Project management tool.
  • Python - Most popular programming language.
  • Adobe After Effects - Visual Effects software.
  • Dropbox - Popular File Sharing.
  • Adobe Illustrator - Illustration design tool.

What are the 3 most popular apps? ›

Top 10 Most Downloaded Apps of 2021
  • TikTok. It's no surprise that TikTok is one of the most downloaded apps of 2021. ...
  • 2. Facebook. ...
  • Instagram. ...
  • WhatsApp. ...
  • Telegram. ...
  • Moj. ...
  • Zoom. ...
  • Snapchat.

What kind of computer do I need for business? ›

We recommend minimum specs of an i5 processor, 8 GB RAM, 256 GB SSD storage, and a business-class operating system (Windows 10 Pro or 11 Pro for Windows machines). However, the configuration your employees need will vary depending on the apps they use for their daily tasks.

Is SAP still relevant in 2022? ›

The program has the tools to provide a path to S/4HANA, but SAP still needs to show the value of an S/4HANA cloud migration. Rise with SAP will continue to drive the narrative for SAP in 2022, but opinions vary on whether Rise will fulfill its mission to convince SAP customers to move to S/4HANA and the cloud.

Is Oracle better than SAP? ›

And overall, both SAP and Oracle ERP software do this well. But Oracle stands victorious. Oracle simply has a more comprehensive financial suite with better budgeting, pricing and core accounting tools. All other features were rated equally by our analyst team (except for HR, which SAP held the upper hand).

Who is SAP biggest competitor? ›

Top SAP Alternatives
  • Microsoft.
  • Oracle.
  • IBM.
  • Salesforce (Tableau)
  • SAS.
  • MicroStrategy.
  • Qlik.
  • TIBCO Software.

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